Location: St. Paul campus
Position type: Full-time continuous
Salary: $44,244 to $57,372 per annum
Job number: 23-ASB3-30-PC
Posting date: July 13, 2023
Closing date: Until suitable candidate is found
ABOUT THE POSITION
Portage College has an exciting opportunity for a highly-skilled admin support to provide a wide range of administrative services to the College’s St. Paul campus.
Responsibilities include:
· Perform general day to day administrative duties such as reception, word processing, filing, retrieving correspondence, mail, booking and organizing meetings and general accounting procedures.
· Work closely with program coordinators and faculty to ensure efficient and effective delivery of programming.
· Provides daily administrative support to the program coordinators.
· Record, track and monitor student information, including attendance, grades, withdrawals and program progress.
· Provide support and cover for ancillary services.
· Provide support to academic related committees in the St. Paul region by collaborating with other program admin supports in the recording and transcribing of minutes, preparing agenda packages and maintain committee records.
Other duties as required.
QUALIFICATIONS AND EXPERIENCE
· Diploma or certificate in Office Administration or Business. Equivalencies may be considered.
· Previous experience as an administrative support, preferably at a post-secondary institution.
· Excellent verbal and written communication skills are required.
· Strong skills in organization, multitasking, data entry and telephone etiquette.
· Ability to work independently, but also part of an integrated and dynamic team.
· Proficient with computers, especially MS Office.
· Basic understanding of accounting control techniques and processes.
· Sound knowledge of records management and FOIP (Freedom of Information and Protection of Privacy) guideline.
· Knowledge of Portage College programs, admissions and registration procedures would be a definite asset.
Successful applicant will be required to provide a current police information check.
ABOUT THE COLLEGE
Portage College has been serving the region for 50 years and is a first choice post-secondary institution for learners in northeast Alberta. You will find that we are a college that combines quality with innovation. In fact, Portage College is considered a leader when it comes to providing students with a flexible first-class educational experience. We offer a wide range of programs in health and wellness, business, human services, university transfer, food sciences, trades and technology, native arts and culture, and in academics for career and education.
As an employee at the College, you will benefit from generous paid time off, participation in the College pension plan, excellent health and dental benefits, and access to a strong professional development fund that allows employees to grow and develop professionally by taking college or university courses, or attending conferences or workshops.
HOW TO APPLY
Portage College is committed to building a skilled, diverse workforce reflective of Canadian society.
If you have the right qualifications, experience and motivation to do extraordinary things at Portage College, we would love to hear from you. Email your cover letter and resume to hr@portagecollege.ca. If you have any questions, call us at 780-623-5747.
Please note we do not accept third-party resume and cover letter submissions.
The College appreciates the interest of all applicants, however, only those selected for an interview will be contacted.