Location: Lac La Biche campus
Position type: Full-time term until December 2026
Salary: $4,506 to $5,989 per month
Job number: 23-EAB2-84-LLJ
Posting date: April 5, 2024
Closing date: Will begin reviewing resumes on April 15, 2024
ABOUT THE POSITION
Portage College has an exciting opportunity for a highly professional and confidential individual to work in the Finance department providing advanced level administrative assistance to the Chief Financial Officer (CFO). The Executive Assistant must understand the daily operational impacts of finance at the College and be comfortable working in a team-based environment.
Responsibilities include:
- Interact knowledgeably with the general public, external business associates, management, and other College staff on behalf of the CFO.
- Work closely with the Finance ERP project lead to assist in coordinating files, information, setting up meetings, organizing files, any other duties as assigned.
- Maintain and organize an accurate diary, coordinating all necessary materials for appointments, travel plans, and accommodations for the CFO.
- Manage mail, review and action correspondence and emails daily with the CFO, maintaining an extensive bring forward system.
- Ensure the day-to-day maintenance of records for the CFO in accordance with the College’s records/information management program.
- Prepares CFO procurement and monthly budget reports.
- Coordinate all aspects of meetings, including space, catering, equipment, agendas, and minutes, for both CFO-hosted activities and committee meetings.
QUALIFICATIONS AND EXPERIENCE
- Undergraduate degree or diploma in business administration. Equivalencies may be considered.
- Minimum five years of progressive administrative experience preferably at a post-secondary institution.
- Ability to effectively manage highly sensitive and confidential issues and a strong understanding of political and other ramifications to the College.
- High aptitude to perceive and analyze problems, develop alternatives, and make or recommend sound decisions.
- Strong computer skills, especially advanced working knowledge of MS Office including Word, Excel and Outlook. Applicants should have experience managing multiple calendars in Outlook and experience or understanding of how to manage an executive’s email.
- Experience researching, verifying, preparing, and presenting information on a variety of topics.
- Strong communication skills are essential, and the ability to work in an open, high-traffic environment.
- Successful applicant will be required to provide a current police information check.