The Administrative Technician will work closely with the Executive Director to maintain accurate and well-organized financial records for the organization. This involves administrative work, bookkeeping and managing financial documentation. While the role includes a high level of independent work, the Administrative Technician is a key member of the team and contributes to a positive, collaborative and solution-oriented team environment.

Duties and responsibilities include:

Financial responsibilities:
Prepare and post journal entries, reconcile accounts, and maintain accurate financial records.
Support financial statement preparation in coordination with the external accountant.
Complete reconciliations, manage GST filing and assist with year-end adjusting entries.
Track accounts receivable/payable and ensure timely invoicing and payments.
Payroll responsibilities:
Process payroll and submit monthly time tracking summaries.
Process employee expense claims and ensure compliance with internal approved processes.
Payroll remittance.
Administrative responsibilities:
Maintain accurate inventory and asset maintenance records.
Perform errands such as mail pickups, deposits and supply runs.
Provide administrative support to the Executive Director and team as needed.

Skills and Qualifications:

Proficient in systems like Microsoft office software and bookkeeping systems.
strong attention to detail.
Strong organizational and time management skills with the ability to prioritize tasks in a dynamic work environment.
Excellent communication skills (in-person, email and writing).
Comfortable working independently and with a team.
Strong numerical aptitude and ability to follow instructions.

Education and Requirements:

High school diploma
Related post-secondary education is preferred.
Legally allowed to work in Canada (i.e. Canadian Citizen, Canadian Permanent Resident or have an existing visa with no work restrictions).
Any previous work-related experience.

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Administrative Technician