Human Resources and Compliance Assistant
Compliance and Human Resources
Location:Lac La Biche Campus
Job number:25-021
Position type:Full-time term until March 31, 2027
Posting date:December 12, 2025
Salary: $3,931 to $5,225 per month
Closing date:We will begin reviewing resumes January 8, 2025
ABOUT THE POSITION
Portage College has an exciting opportunity for an experienced HR and Compliance Assistant to support the College’s Human Resources department. Reporting to the Director, HR and Compliance, this position works closely with the payroll team to process semi-monthly payroll for casual and contract employees, as well as members of the Board of Governors. The HR and Compliance Assistant provides direct support to the Director, HR and Compliance, as well as to the HR department by serving as the first point of contact and administering key programs such as employee recognition, the tuition bursary program, and performance management.
Responsibilities include:
· Process semi-monthly payroll for non-salaried positions. Assist with other payroll functions such as maintaining personnel files, preparing salary adjustment and verification of employment letters, tracking timesheets, and responding to payroll inquiries.
· Process and respond to general and confidential correspondence for Human Resources, including internal and external requests and inquiries.
Maintain HR website pages, intranet site, organizational chart, records and filing systems.
· Provide admin support duties in the areas of occupational health and safety, emergency management, legislative compliance and enterprise risk. This include preparing for meetings and taking minutes.
QUALIFICATIONS AND EXPERIENCE
· Post-secondary education in Office Administration or Business. Equivalencies may be considered.
· Several years’ experience in business or office administration, ideally in an HR setting with experience administering payroll.
· Experience working with, and interpreting, legislation, collective agreements, policies, guidelines and procedures.
· Strong computer skills, especially advanced working knowledge of MS Office including Word, Excel, Outlook, and Visio. Experience using Enterprise Resource Programs and/or payroll systems.
· Strong communication, time management and multitasking skills are essential, and the ability to work in an open, high-traffic environment.
· The ideal applicant should also have a strong attention to detail to ensure accuracy in payroll calculations, data entry and record-keeping.
· Successful applicant will be required to provide a current police information check.
As a member of the Excluded Employment Group, you will have access to a number of benefits that include generous vacation days, participation in the College pension plan, and access to a strong professional development fund that allows employees to grow and develop professionally by taking college or university courses, or attending conferences or workshops.
ABOUT THE COLLEGE
We acknowledge that Portage College's service region is on the traditional lands of First Nation Peoples, the owners of Treaty 6, 8 and 10, which are also homelands to the Métis people. We honour the history and culture of all people who first lived and gathered in these lands.
Portage College has been serving the region for over 50 years and is a first-choice post-secondary institution for learners in northeast Alberta. You will find that we are a college that combines quality with innovation. In fact, Portage College is considered a leader when it comes to providing students with a flexible first-class educational experience. We offer a wide range of programs in health and wellness, business, human services, university transfer, food sciences, trades and technology, native arts and culture, and in academics for career and education.
HOW TO APPLY
Portage College is committed to building a skilled, diverse workforce reflective of Canadian society.
If you have the right qualifications, experience and motivation to do extraordinary things at Portage College, we would love to hear from you. Email your cover letter and resume to careers@portagecollege.ca. If you have any questions, call us at 780-623-5747.
Please note we do not accept third-party resume and cover letter submissions.
The College appreciates the interest of all applicants, however, only those selected for an interview will be contacted
