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Administrative Assistant

Warco Industrial • Full-time • Bonnyville, Alberta, Canada • 1h ago

Location: Bonnyville, AB

Position Type: Full-Time, Immediate Opening

Schedule: Start/end times and part-time hours are negotiable for the right efficient candidate.

Role Overview

Warco Industrial is seeking an organized, detail-oriented Administrative Assistant to join their team in Bonnyville. In this role, you will play a crucial part in supporting their day-to-day office operations, managing accounts receivable and payable, maintaining payroll records, and working closely with our administrative team to ensure smooth office workflows.

Whether you are looking for full-time employment or an efficient part-time schedule, they offer a supportive environment with flexible hours to fit the right candidate.

Key Responsibilities

Accounts Receivable (A/R)

Create customer invoices accurately and upload them to various client portals, including Open Invoice, GEP, SAP, and Pandell.
Maintain and update the internal A/R spreadsheet in Excel.
Post A/R payments and match incoming payments to corresponding invoices.

Accounts Payable (A/P)

Process and enter A/P invoices into the accounting system.
Reconcile vendor and accounts payable statements.
Collect and post company Visa receipts, reconciling them against monthly credit card statements.

Payroll & Administrative Support

Accurately enter timesheet and field ticket data into Excel tracking spreadsheets.
Manage general office filing, document organization, and administrative records.
Collaborate closely with the broader administrative team to support daily business operations.

Qualifications & Requirements

Prior administrative, invoicing, or basic bookkeeping experience preferred.
High proficiency with Microsoft Office programs (Excel, Word, Outlook).
Hands-on experience with industry invoicing platforms (Open Invoice, GEP, SAP, Pandell) is a strong asset.
Exceptional attention to detail, strong organization skills, and the ability to multitask effectively in a fast-paced environment.
Excellent communication skills and a collaborative mindset to work effectively with team members.