Administrative Support
Student Services
Location: St. Paul Campus
Job number: 24-088
Position type: Full-time continuous
Posting date: June 2, 2025
Salary: $44,904 to 58,236 per annum
Closing date: Until a suitable candidate is found
ABOUT THE POSITION
Portage College is hiring a front-line administrative professional for the St. Paul campus Service Desk. This key role provides reception, responds to student and public inquiries, supports campus events and public relations activities, and assists with program administration across departments. Some of the responsibilities include:
· Serve as the first point of contact at the St. Paul Service Desk, responding to inquiries and directing students, staff, and visitors.
· Provide administrative support to program coordinators and regional staff, including word processing, mail handling, and scheduling.
· Assist with campus events, meetings, and public relations activities.
· Manage classroom and vehicle bookings, and coordinate exam schedules and invigilation.
· Support student services with registration, orientation, ID cards, and locker assignments.
· Process campus payments, maintain floats, and prepare financial reports as per Finance procedures.
· Order and manage supplies for the St. Paul and satellite campuses.
· Provide support for academic programs, including distance learning, testing, data entry, and course documentation.
QUALIFICATIONS AND EXPERIENCE
· Diploma or certificate in Office or Business Administration; equivalents may be considered.
· At least two years of administrative experience, preferably in post-secondary.
· Proficient with MS Office, email, internet, and Unit 4.
· Knowledge of records management and FOIP.
· Strong interpersonal, communication, and phone skills.
· Organized, accurate, and able to multitask effectively.
· Works well independently and in a team.
· Exercises good judgment and maintains confidentiality.
· Minimum 50 wpm typing speed.
· Valid Class 5 Driver’s License; willing to travel.
· Current police information check required.
As an employee at the College, you will benefit from generous paid time off, participation in the College pension plan, excellent health and dental benefits, and access to a strong professional development fund that allows employees to grow and develop professionally by taking college or university courses, or attending conferences or workshops.
ABOUT THE COLLEGE
Portage College has been serving the region for 50 years and is a first choice post-secondary institution for learners in northeast Alberta. You will find that we are a college that combines quality with innovation. In fact, Portage College is considered a leader when it comes to providing students with a flexible first-class educational experience. We offer a wide range of programs in health and wellness, business, human services, university transfer, food sciences, trades and technology, native arts and culture, and in academics for career and education.
HOW TO APPLY
Portage College is committed to building a skilled, diverse workforce reflective of Canadian society.
If you have the right qualifications, experience and motivation to do extraordinary things at Portage College, we would love to hear from you. Email your cover letter and resume to careers@portagecollege.ca. If you have any questions, call us at 780-623-5747.
Please note we do not accept third-party resume and cover letter submissions.
The College appreciates the interest of all applicants, however, only those selected for an interview will be contacted.
