Accounts Payable Clerk
Department of Finance
Location:Lac La Biche Campus
Job number:26-021
Position type:Full-time continuous
Posting date:October 30, 2026
Salary: $49,067 to $63,629 per annum
Closing date:We will begin reviewing resumes on November 7, 2026
ABOUT THE POSITION
Portage College is actively seeking an Accounts Payable Clerk. This position is responsible for processing, verifying, and reconciling accounts payable transactions, including vendor invoices, payments, accruals, and prepaid expenses. The Accounts Payable Clerk ensures the accuracy of financial records through general ledger reconciliations and financial reporting, while ensuring payments are processed accurately and in a timely manner in accordance with established policies and guidelines. Responsibilities include:
· Review, verify, code, and enter vendor invoices, Fee for Service (FFS) invoices, prepaid expenses, Visa transactions, and employee expense claims into the ERP system, ensuring appropriate approvals and supporting documentation.
· Prepare and process payments, including cheques, electronic funds transfers (EFT), automated clearing house (ACH) payments, and wire transfers.
· Collect, verify, and post accruals, ensuring accuracy, reasonableness, and appropriate supporting documentation.
· Perform monthly, quarterly, and year-end reconciliations of accounts payable subledger, prepaid, and clearing accounts, identifying and resolving discrepancies to maintain general ledger integrity.
· Prepare and review monthly GST reports, reconcile GST accounts, and submit required filings to the Canada Revenue Agency (CRA).
· Responsible for employee corporate credit card administration, including new card setup, card updates, transaction reconciliation, and posting.
· Maintain internal controls, support audit requirements, ensure accurate records management, and contribute to process improvements.
QUALIFICATIONS AND EXPERIENCE
· Certificate in Business or Accounting. Experience and other equivalencies may be considered.
· 1-3 years of experience in accounts payable, preferably within a public sector or educational institution
· Experience with financial/accounting systems and enterprise resource planning software
· Experience with high-volume data entry, record keeping, and accounting are assets.
· Excellent problem-solving skills to troubleshoot when information received is incomplete, inaccurate or contains errors.
· Strong computer skills, especially with Microsoft Excel.
· Experience or knowledge of Agresso Unit4 would be considered beneficial.
· Must be highly organized and have a strong attention to detail.
· Ability to work independently and manage deadlines.
· Excellent verbal and written communication skills.
· Successful applicant will be required to provide a current police information check.
As an employee at the College, you will benefit from generous paid time off, participation in the College pension and benefits plans and have access to a strong professional development fund that allows employees to grow and develop professionally by taking college or university courses, or attending conferences or workshops.
ABOUT THE COLLEGE
Portage College has been serving the region for over 50 years and is a first choice post-secondary institution for learners in northeast Alberta. You will find that we are a college that combines quality with innovation. In fact,
Portage College is considered a leader when it comes to providing students with a flexible first-class educational experience. We offer a wide range of programs in health and wellness, business, human services, university transfer, food sciences, trades and technology, native arts and culture, and in academics for career and education.
HOW TO APPLY
Portage College is committed to building a skilled, diverse workforce reflective of Canadian society.
If you have the right qualifications, experience and motivation to do extraordinary things at Portage College, we would love to hear from you. Email your cover letter and resume to careers@portagecollege.ca. If you have any questions, call us at 780-623-5747.
Please note we do not accept third-party resume and cover letter submissions.
The College appreciates the interest of all applicants, however, only those selected for an interview will be contacted.
