Position Title: Registration and Results Coordinator
Location: Hybrid (Cold Lake & Bonnyville, Alberta)
Employment Type: Temporary Part-Time
Term: Immediate start – February 28, 2026
Hours: 20–25 hours/week (increasing to 35–40 hours/week in January 2026)
Travel: Required between Cold Lake and Bonnyville offices (Mileage reimbursed)
Position Summary
The Lakeland Region 2026 Alberta Winter Games is seeking a highly organized and detail oriented Registration and Results Coordinator to lead the planning and execution of all registration, accreditation, and competition results processes. This temporary, part-time hybrid role will be based in Cold Lake and Bonnyville, Alberta, starting immediately and continuing through February 28, 2026. In this pivotal role, you will coordinate the registration of athletes and volunteers, oversee the planning and setup of accreditation systems and locations, and design and support the results process flow for the Games. With an average of 20–25 hours per week, ramping up to 35–40 hours in the final month before the Games, the position requires regular travel between both host communities. A flexible schedule makes this role ideal for someone who can work independently, manage complex workflows, and perform under pressure.
Key Responsibilities
Registration Coordination
- Develop and manage the registration process for athletes, coaches, officials, and volunteers.
- Work closely with provincial sport organizations (PSOs), zone reps, and team leads to ensure timely and accurate data submission.
- Maintain clean, accurate and complete data within the registration system and troubleshoot any registration issues.
- Liaise with the volunteer management team to ensure volunteer data is properly integrated.
Accreditation Planning
- Plan and oversee the implementation of the Games-wide accreditation system, including determining access levels, ID badge design, and production logistics.
- Identify and set up accreditation pickup locations in Cold Lake and Bonnyville.
- Ensure smooth and secure distribution of accreditation materials to all participants and volunteers.
Results Coordination
- Plan and support the results reporting process for all competition events during the Games.
- Work closely with sport leads, timing officials, and venue managers to ensure timely and accurate recording of scores and placements.
- Coordinate the flow of results data to communications, media, and digital platforms.
- Assist in setting up real-time results systems and workflows in advance of the Games.
Technical & Administrative Support
- Utilize technology (e.g., registration software, Excel, cloud platforms) to manage and report data.
- Provide training or support to volunteers or staff using registration, accreditation, or results systems.
- Maintain secure, well-organized records to support Games-time operations and post-Games reporting.
Qualifications
- Proven experience in registration systems, accreditation processes, or event operations.
- Strong administrative and project coordination skills with a high level of attention to detail.
- Technically proficient in spreadsheet tools, databases, and cloud-based platforms.
- Excellent written and verbal communication skills.
- Ability to manage competing priorities and stay composed under pressure.
- Self-starter with strong problem-solving skills and a collaborative approach.
- Prior experience with multi-sport games or large-scale events is an asset.
- Valid driver's license and access to a reliable vehicle.
Join the 2026 Alberta Winter Games – Lakeland Region Where Competition Runs Wild!
Recruitment Supported by Lakeland HR Solutions.
