Administrative Support
Trades and Technology
Location: Cold Lake Campus
Job number: 25-002
Position type: Full-time continuous
Posting date: July 14, 2025
Salary: $44,904 to $58,236 per annum
Closing date: Until a suitable candidate is found
ABOUT THE POSITION
Portage College has an exciting opportunity for a highly skilled administrative support to provide a wide range of administrative services to the College’s Aircraft Maintenance Engineering Structures, Continued Education, Electrical, Marketing, Work Integrated Learning and Teaching & Learning programs. Some of the responsibilities include:
· Work closely with program coordinators and faculty to ensure efficient and effective delivery of programming.
· Record, track and monitor student information, including attendance, grades, withdrawals and program progress.
· Perform reception duties, word processing, data entry and general administrative tasks such as responding to inquiries, conducting phone follow-up, records management and compiling and creating reports.
· Support inventory management by ordering, tracking and distributing office and program supplies.
· Provide exam invigilation, course outline management, and curriculum and exam support.
· Assist with student recruitment, admissions and intakes.
· Support student-related events such as Orientation, Convocation, and other program activities
QUALIFICATIONS AND EXPERIENCE
· Diploma or certificate in office or administration or a related field. Equivalencies may be considered.
· Minimum of two years’ experience working in an administrative support, preferably in a post-secondary environment.
· Must be proficient with computers, especially MS Office.
· Strong skills in organization, data entry and customer service.
· Sound knowledge of records management and FOIP guidelines.
· Basic understanding of accounting and control techniques and processes.
· Experience or familiarity with WIDS, Moodle, and Unit 4 would be an asset.
· Effective verbal and written communication skills are essential.
· Demonstrated ability to work independently and provide sound decision making.
· Ability to adapt to flexible work schedule; some evening work may be required.
As an employee at the College, you will benefit from generous paid time off, participation in the College pension plan, excellent health and dental benefits, and access to a strong professional development fund that allows employees to grow and develop professionally by taking college or university courses or attending conferences or workshops.
ABOUT THE COLLEGE
We acknowledge that Portage College's service region is on the traditional lands of First Nation Peoples, the owners of Treaty 6, 8 and 10, which are also homelands to the Métis people. We honour the history and culture of all people who first lived and gathered in these lands.
Portage College has been serving the region for over 50 years and is a first-choice post-secondary institution for learners in northeast Alberta. You will find that we are a college that combines quality with innovation. In fact, Portage College is considered a leader when it comes to providing students with a flexible first-class educational experience. We offer a wide range of programs in health and wellness, business, human services, university transfer, food sciences, trades and technology, native arts and culture, and in academics for career and education.
HOW TO APPLY
Portage College is committed to building a skilled, diverse workforce reflective of Canadian society.
If you have the right qualifications, experience and motivation to do extraordinary things at Portage College, we would love to hear from you. Email your cover letter and resume to careers@portagecollege.ca. If you have any questions, call us at 780-623-5747.
Please note we do not accept third-party resume and cover letter submissions.
The College appreciates the interest of all applicants, however, only those selected for an interview will be contacted.
