Job Posting: Office Coordinator
Company: Lakeland HR Solutions
Location: In Office, Bonnyville, AB
Type: Full-Time / Permanent
About the Role
Are you a master of multitasking with a knack for numbers and a flair for design? Lakeland HR Solutions is growing, and we are looking for a powerhouse Office Coordinator to join our team.
This isn't your typical sit behind a desk role. We need a versatile, proactive professional who can navigate the books in the morning, design a marketing flyer in the afternoon, and support our recruitment and project team in between. If you are someone who loves to learn, cross-train, work closely with others in a team environment, and find better ways to do things, we want to meet you.
Key Responsibilities
In this role, you will be the backbone of our operations, supporting all teams across several key areas:
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Financial & Admin Excellence: Manage bookkeeping tasks, invoicing, prepare professional proposals, and draft service agreements with high attention to detail.
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Creative Marketing & Training: Use Canva to design engaging materials for training courses, recruitment ads, and social media. Help us digitalize our training content to stay ahead of the curve.
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Digital Presence: Manage internal marketing, including coordinating email marketing campaign, maintaining our website and our social media presence.
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HR & Recruitment Support: Assist our HR experts with job postings, phone screenings, reference checks, and drafting offer letters.
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Operational Support: Manage the daily flow of the office, including answering phones, handling mail, running essential errands, ordering supplies, and office organization to ensure the smooth running of the office.
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Payroll: Assist with payroll processing, ensuring accuracy and timeliness for our clients and team.
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Project Support: Provide essential support to our project team, including drafting and formatting project documentation and materials, and managing project tracking to ensure timely completion.
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Grant & Compliance Management: Identify, apply for, and manage various grants. You will be responsible for meticulous reporting and tracking to ensure all compliance requirements and deadlines are met.
What we are Looking For:
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Flexible Mindset & Adaptability: You are highly flexible with changing priorities, happy to jump in wherever help is needed, and quickly adapt to new challenges and environments. You are eager to cross-train and expand your skills as the company evolves.
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Critical Thinking, Resourcefulness & Problem-Solving: You have the ability to analyze complex situations, think critically, proactively develop effective solutions, and are naturally curious, resourceful, and capable of conducting thorough research to find answers and improve processes.
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Attention to Detail & Accuracy: You possess a meticulous eye for detail, ensuring precision and quality in all your work, particularly in financial and administrative tasks.
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Technical Savvy: Strong computer skills are a must. You should be comfortable or willing to learn Canva, Microsoft Word, digitalizing content, Mac operating system, and standard office software and not scared to learn new systems.
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Bookkeeping Experience: You have a solid foundation in numbers and prior experience managing books, experience with Quickbooks online an asset.
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Communication Style: You are supportive, professional, and able to represent Lakeland HR Solutions to clients and candidates alike.
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Confidentiality & Professionalism: You understand the importance of confidentiality and can manage sensitive company, client, and candidate information with the highest level of confidentiality.
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Digital Design: You are innately creative and possess a keen eye for visual design and aesthetics, particularly within digital marketing and training materials.
Why Join Lakeland HR Solutions?
We are a growing company where your impact will be felt every day. You won’t just be a gear in a machine; you’ll be a key player in our success. We value initiative, creativity, and a get it done attitude. We offer:
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Competitive Wages & Benefits: We offer competitive compensation and a comprehensive benefits package.
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Flexible Hours: Enjoy flexible work hours that support a healthy work-life balance.
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Great Team Atmosphere: Join a supportive and collaborative team environment
